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In that case, you will need to access those folders one by one and then open files to check what is that file you are looking for. You must have a lot of Word files in different folders but sometimes it is not that easy to open the exact file that has specific text. That simply means you will be able to find only those MS Word documents (be it DOCX or DOC format) that contains the text content entered by you in search criteria.
#HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS HOW TO#
It presents an analysis of the word frequency, including percentages.This tutorial covers how to search for text in Word documents without opening those documents. Then, within NoteTab, choose Tools | Text Statistics | More. All you need to do is copy your entire document and paste it into NoteTab.
#HOW TO SEARCH WORD DOCUMENTS FOR KEYWORDS FREE#
For instance, the NoteTab text editor (the "light" version can be downloaded free at ) includes a feature that provides a word count. If you don't like to use macros for some reason, there are other programs you can use to create word counts. Also, make sure the exclusion words are in lowercase. If you want to add words to the exclusion list, simply add them to the string, between. This string contains words that the macro will ignore when putting together the word list. Note that there is a line in the macro that sets a value in the Excludes string. (I ran it with a 719-page document with over 349,000 words and it took about five minutes to complete.) Depending on the size of your document and the speed of your computer, the macro may take a while to complete. While the macro is running, the status bar indicates what is happening. If you choose frequency, then the resulting list is in descending order based on how many times the word appeared in the document. If you choose word, then the resulting list is shown in alphabetical order. When you open a document and run this macro, you are asked if you want to create a list sorted by word or by frequency. " different words ", vbOKOnly, "Finished") J = MsgBox("There were " & Trim(Str(WordNum)) & _ TmpName = ĭocuments.Add Template:=tmpName, NewTemplate:=False If (Not ByFreq And Words(l) Freq(k)) Then k = l StatusBar = "Remaining: " & ttlwds & ", Unique: " & WordNum The following VBA macro will do just that.Ĭonst maxwords = 9000 'Maximum unique words allowedĭim SingleWord As String 'Raw word pulled from docĭim Words(maxwords) As String 'Array to hold unique wordsĭim Freq(maxwords) As Integer 'Frequency counter for unique wordsĭim WordNum As Integer 'Number of unique wordsĭim ByFreq As Boolean 'Flag for sorting orderĭim ttlwds As Long 'Total words in the documentĭim Excludes As String 'Words to be excludedĭim j, k, l, Temp As Integer 'Temporary variablesĭim ans As String 'How user wants to sort resultsĮxcludes = ""Īns = InputBox("Sort by WORD or by FREQ?", "Sort order", "WORD") If you want to determine all the unique words in a document, along with how many times each of them appears in the document, then a different approach is needed. MsgBox sResponse & " appears " & iCount & " times" Prompt:="What word do you want to count?", _ ' Input different words until the user clicks cancel It will continue to ask for another word until the user clicks on the Cancel button. The following macro prompts the user for a word, and then counts the number of times that word appears in the document. You can automate the process a bit by using a macro to search through the document and count for you. This approach works great if you just have one or two words or phrases you want to know about.
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Word makes the replacements and shows you how many instances it replaced.
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This character sequence tells Word that you want to replace what you find with whatever you placed in the Find What box. In the Find What box, enter the word or phrase you want counted.The Replace tab of the Find and Replace dialog box. Press Ctrl+H to display the Replace tab of the Find and Replace dialog box.Unfortunately, Word doesn't include such a feature, but there are a couple of things you can do.įirst, if you want to know the number of times a specific word or phrase is used, you can follow these steps: As you are analyzing your documents, you may wonder if there is a way to create a count of the number of words in the document.